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A program manager checking a laptop with a volunteer, with tables of wrapped gifts behind them

Your nonprofit’s mission is bigger than your spreadsheet.

Advocate runs your programs and measures their impact in real time. Start free. Grow when you are ready.

Join the waitlistSee how it works

Free for up to 500 people. No credit card.

Every family you serve lives in five places.

A woman working late at a cluttered kitchen table, lit by a laptop showing a spreadsheet
Google Forms for intake
Holiday Intake (Responses)
148responses
  • Maria RiveraMon 2:14 PM
  • Maria RiveraDuplicate?Mon 2:16 PM
  • Okafor familyTue 9:40 AM
  • M. RiveraDuplicate?Thu 9:02 PM

Who referred you? ▾ 31 different answers

A spreadsheet for tracking
Families_2026_v7_FINAL (use this one).xlsx
FamilyKidsSponsorDone
Rivera2Thompson✓
Okafor3  
Nguyen1St. Mark's✓
Rivera, M.2?? 
Haddad4  
Brooks2Thompson?? 
SignUpGenius for volunteers
Wrapping day · SignUpGenius
Sat, Dec 13 · 9 AM to noon9 of 14 filled
  • Linda P.✓
  • Sam K.✓
  • Marcus T.Canceled
  • Joy A.✓
  • Ruth B.✓
  • Dana W.Canceled

2 no-shows last week. Nobody knows who is coming.

Mailchimp for updates
Newsletter draft · Mailchimp
To:Families (148)Volunteers (96)Donors (210)
Audience: 454 contacts212 duplicates
Subject: Holiday update (draft 3)
A phone full of texts
Messages47 unread
  • RiveraDid you get our form??
  • ThompsonWhich family is ours??
  • Sam K.Can I switch my shift to Sunday?
  • OkaforWhat size coat again?
  • (248) 555-0137Is pickup still at 10?

None of them talking to each other and you’re the one holding it all together at 11 PM before your event.

With Advocate

Easy for families. Easier for you.

Maria finds your program and signs up her household from her phone. Or you send her an invite and she finishes it in a few minutes. Either way, her information lands in Advocate instantly.
A mother filling out an application on her phone at the kitchen table while her children do homework

Every family, in one place.

You review the household, add notes, and approve them for the program. Each family has one record. Nobody copies rows between tabs.
A program manager at a folding table in a church hall, talking with a volunteer

Every shift filled. Every gift in.

Volunteers sign up for wrapping day on the same list as everyone else. You know who is coming before the doors open. The Thompsons drop off gifts for the Riveras, and Maria gets a text when they are ready.
A sponsor couple dropping off bags of wrapped gifts while a volunteer checks them in
Text from e-Community OutreachHi Maria, your gifts are ready. Pickup is Saturday at 10:30.

See your impact as it happens.

Maria's family is one of 412 sponsored this season. The numbers update while you work. Households served, impact made, ready for your team, your donors, and your board.
Rows of tables covered in wrapped gifts on pickup day in a school gym, seen from above
412families sponsored this season
1,168children with gifts

Example data

Advocate turns program work into program impact.

Your applications, case notes, and check-ins become live impact data. Nobody builds a report by hand.

  • One record per family

    Intake, notes, tags, and history stay with the household.

  • Numbers that update live

    Families served, people helped, and volunteer shifts count up as you work.

  • Ready for your board

    Share real numbers with your team, donors, and board. No spreadsheet needed.

Join the waitlist

Up and running in an afternoon.

No long setup. No migration project.
No IT department required
(but always welcome)

  1. 1

    Start free

    Set up your organization and your application. Add your logo, colors, and domain.

  2. 2

    Bring your people in

    Invite the people you serve. Take applications from any phone. Message everyone from one list.

  3. 3

    Grow into programs

    Add sponsorship, a food pantry, or another program. Set it up yourself, or we can help.

Start with one program. Add more when you are ready.

Each program uses the same people and data you already have.

Don’t see your program? Let’s talk.

We build new program types with the nonprofits that need them.

Book a conversation

Helping should never be behind a paywall.

Start free and stay free. Your money belongs in your programs. You pay only when your programs grow.

Join the waitlistSee pricing
people served
500
emails a month
2,000
volunteers
50

Included free, every month.

Not ready to switch yet?

  • What is your patchwork costing you?

    Add up what you spend on forms, sign-ups, email, and case notes. Then compare it to Advocate.

    Try the calculator

  • Escape the spreadsheet.

    15 steps to move intake off Google Forms and Sheets.

    Get the checklist

Don’t believe us? Try it.

We’re opening Advocate to a few organizations at a time. Join the waitlist and we’ll reach out when your spot opens. It’s free, and it stays free.

Join the waitlistOr book a demo